Administration & Editing

WP-Filebase adds a new sub-menu to the WP-Admin menu:

WP-Filebase Pro MenuMenu EntryRequired User Role (capability) *
WP-Filebase – Dashboard of WP-Filebase with statistics and tools like Sync FilebaseAdministrator, Editor, Author
Files – On this page all files are listedAdministrator, Editor, Author (upload_files)
Categories – Here you can manage WP-Filebase CategoriesAdministrator, Editor (manage_categories)
Edit Stylesheet – Adjust the default WP-Filebase stylesheet to your themeAdministrator, Editor (edit_themes)
Manage Templates – Edit templates for embedding single files, file lists and the File BrowserAdministrator, Editor (edit_themes)
Remote Syncs (Pro) – Manage Remote SyncsAdministrator, Editor
Embeddable Forms (Pro) – Manage Upload Forms that can be embedded into Posts or PagesAdministrator (edit_themes)
Settings – On this page you can change all settings of WP-FilebaseAdministrator (manage_options)

* In WP-Filebase Pro you can set individual permissions (Settings -> Permissions)

Files Management Page

This page displays a detailed lists of files. You can search for files with the box in the upper right corner and sort the list by clicking on a column header. With the checkboxes you can delete multiple files at once. Click on the filename to edit file details or to upload an update. See File Form for details.
In the file list you can also click on category names to edit the category the file is in.
Note that for non-admin users, only files they own appear in the list!

Category Management Page

This page displays a detailed list of categories. Click on the Category Name to edit. Click on the number of files to view all files in that category.
The column Files looks like “12 / 123” where the first number is the counter of files directly in this category. The second number is the total amount of files in all child categories.

Stylesheet Editor

You can edit the default WP-Filebase stylesheet to adjust it to your theme. The CSS is included on every page. Changes are retained on plugin updates.

Template Management

On this page you can manage templates for files, categories and file lists. Each template has a unique tag that is used in shortcodes. When editing templates, you will see a sample below that updates real time. See Templates for details about template variables.

16 thoughts on “Administration & Editing

  1. Kitt Parker says:
    VA:F [1.9.22_1171]
    Rating: +2 (from 4 votes)

    Good Morning,

    I have two questions related to your WordPress plugin. First is there a way to make it so that users logged into the site can not delete their own files once uploaded? Second, the file page does not seem to give a multiple page layout like the categories page does. We have 50 files currently uploaded that show on one page, its not too bad at the moment but we could reach thousands of files which would be very unwieldy to display on one page. Everything else seems nearly perfect, I only have these two concerns at the moment, thanks.

    1. Kitt Parker says:
      VA:F [1.9.22_1171]
      Rating: -2 (from 4 votes)

      I see now that files start displaying across multiple pages once they are over 75, honestly seems like an ideal number. I still have my one concern about deleting files, it would be nice to revoke all deletion capabilities from certain users. It would also be ideal if we could turn an option on that allows for prompts before deleting. Thanks for any additional input and great job, this plugin is almost perfect 🙂 .

      1. Fabian says:
        VN:F [1.9.22_1171]
        Rating: 0 (from 2 votes)

        Hi Kitt,

        You can set deletion permissions in Secuirty settings. Confirmation message will be added with the next update.


        1. Kitt Parker says:
          VA:F [1.9.22_1171]
          Rating: -2 (from 4 votes)

          I might be mistaken, but is it possible to allow someone to upload from the back end but not allow them to delete their own files? I’m working with individuals who are not as inclined to computers as some of us, Id hate for one of them to bulk delete some of their own files on accident. The upcoming prompt update should help though. Great job by the way, your plugin is fantastic.

  2. Christian says:
    VN:F [1.9.22_1171]
    Rating: 0 (from 2 votes)

    The sort order is not working on sub categories. Here is the sequence I am using:

    1) Edit Sub Category
    2) Change the value of the sort order field from “0” to “5”
    3) Save the Category
    4) Check the sort order value and find it is back to “0”

    I have a pro license.

    1. Christian says:
      VA:F [1.9.22_1171]
      Rating: -2 (from 4 votes)

      Can I get some kind of response on this issue please.

      1. Fabian says:
        VN:F [1.9.22_1171]
        Rating: +3 (from 3 votes)

        this issue is unknown and I can’t replicate it, so please create a new ticket at //

  3. john says:
    VA:F [1.9.22_1171]
    Rating: 0 (from 6 votes)

    Can i use different categories in different pages?

  4. Valerie says:
    VA:F [1.9.22_1171]
    Rating: 0 (from 4 votes)

    On the File management page, how do you control the number of files per page? it seems to be 50 per page in my dashboard, which makes me scroll up & down constantly.

  5. Magnus says:
    VA:F [1.9.22_1171]
    Rating: -3 (from 5 votes)


    I can’t add a new category with name including the Swedish letters å, ä and ö. Is this a known issue or do you have a solution?

    Rgrds, Magnus

  6. j_harris says:
    VN:F [1.9.22_1171]
    Rating: +1 (from 3 votes)

    Is it possible to use the Categories from within the rest of wordpress (as appose to the custom tax I believe you use) so that files will show up with the rest of my posts for given category being selected from my menu.

  7. Michael says:
    VA:F [1.9.22_1171]
    Rating: +2 (from 2 votes)

    Is it possible to add more than 3 secondary categories to a file?

    1. Fabian says:
      VN:F [1.9.22_1171]
      Rating: -1 (from 1 vote)

      No, sorry.


  8. John says:
    VA:F [1.9.22_1171]
    Rating: -2 (from 4 votes)

    I can use the shortcode:
    [wpfilebase tag="browser"]
    and it gives a listing of files and the ability to upload more.

    But only to those with the “administrator” role. I would like to allow this to another role (e.g. “Gold Membership”). I tried granting the capability “upload files” but it did not work. I saw a function CurUSerCanAddFiles which seems to look at “manage_options” but I granted that capability and it also did not work.

  9. Don says:
    VA:F [1.9.22_1171]
    Rating: -1 (from 5 votes)

    wp-filebase access permission per username?

    The access per role is not fitting my needs. I have editors separated into groups and each group wants privacy for their files as they intend to share their file links only with their clients/partners.

    Is there a way to set access per individual user(username), not just user role?

    Many thanks

  10. Himanshu mishra says:
    VA:F [1.9.22_1171]
    Rating: -2 (from 2 votes)

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