There are different ways to add a file to WP-Filebase:

Normal Upload

In WP-Admin go to WP-Filebase->Files. At the bottom of the page there’s a form where you can select a file from your hard drive to upload. The form is also displayed on  WP-Admin Dashboard, the Editor-Tool (WP-Filebase adds a button to the WordPress’ Visual Post Editor) and the Admin topbar.

Remote Upload (sideload)

You can add a file from another webserver without the need of downloading/uploading it to your to/from your computer. Just enter the HTTP URL in the form for adding files. You will see two options:

• Redirect Download to URL: This will just redirect users to the given URL without any data storage or traffic on your website/webserver.
• Copy file into Filebase (sideload): When submitting the form, the file will be sideloaded to your webserver and copied into WP-Filebase

Upload by FTP and direct file modifications

You can directly add/modify/delete files in the WP-Filebase directory (see WP-Filebase settings) by using FTP or other protocols. You can even create new folders, the plugin will add new categories with the same name. Don’t forget to synchronize after any file modifications! You find the button on WP-Filebase’s admin dashboard (just click on WP-Filebase in the admin navigation menu).

Remote Sync (Pro)

WP-Filebase Pro can sync files with remote file hosting. It currently supports Dropbox and FTP. You can select a category that will be kept in sync with a folder on the remote service. All files are recursively added and scanned (e.g ID3 tags, thumbnail generation). Files added by remote sync are treated the same like Remote Redirected Files (see Remote Upload). Users are redirected to the remote URL to download the file, no data traffic is caused on the blog server. See Remote Sync for further details.

The plugin checks if the file is a valid image and automatically tries to create a thumbnail of it. See WP-Filebase Settings to set the size or disable this behavior.

Filename Logic

When no version is specified the plugins tries to extract a version number out of the filename. If no file title is given the filename is formatted and used as display name (this behavior can be changed in Settings).

Sync has some extended logic when adding files, see Sync for more details.

File Content Processing

WP-Filebase scans files for extended file information. It automatically creates thumbnails of images and can read for example ID3 tags of MP3 files. Cover arts in MP3 files are extracted and used as thumbnails. For the most common file formats there are extended file information available. Even if its not a MP3 file, these are callied “ID3 tags”. You find a list of all available tags below the form when editing a file.

WP-Filebase Pro includes extra utilities to read PDF, ODT (OpenDocument Text),  DOCX (Word Document) and PPTX (PowerPoint Document) files. It indexes the text of the documents to include it in file search. For PDF it generates thumbnails of the first page.