Adding Files

There are different ways to add a file to WP-Filebase:

Normal Upload

In WP-Admin go to WP-Filebase->Files. At the bottom of the page there’s a form where you can select a file from your hard drive to upload. The form is also displayed on  WP-Admin Dashboard, the Editor-Tool (WP-Filebase adds a button to the WordPress’ Visual Post Editor) and the Admin topbar.

Remote Upload (sideload)

You can add a file from another webserver without the need of downloading/uploading it to your to/from your computer. Just enter the HTTP URL in the form for adding files. You will see two options:

  • Redirect Download to URL: This will just redirect users to the given URL without any data storage or traffic on your website/webserver.
  • Copy file into Filebase (sideload): When submitting the form, the file will be sideloaded to your webserver and copied into WP-Filebase

Upload by FTP and direct file modifications

You can directly add/modify/delete files in the WP-Filebase directory (see WP-Filebase settings) by using FTP or other protocols. You can even create new folders, the plugin will add new categories with the same name. Don’t forget to synchronize after any file modifications! You find the button on WP-Filebase’s admin dashboard (just click on WP-Filebase in the admin navigation menu).

Remote Sync (Pro)

WP-Filebase Pro can sync files with remote file hosting. It currently supports Dropbox and FTP. You can select a category that will be kept in sync with a folder on the remote service. All files are recursively added and scanned (e.g ID3 tags, thumbnail generation). Files added by remote sync are treated the same like Remote Redirected Files (see Remote Upload). Users are redirected to the remote URL to download the file, no data traffic is caused on the blog server. See Remote Sync for further details.

The plugin checks if the file is a valid image and automatically tries to create a thumbnail of it. See WP-Filebase Settings to set the size or disable this behavior.

Filename Logic

When no version is specified the plugins tries to extract a version number out of the filename. If no file title is given the filename is formatted and used as display name (this behavior can be changed in Settings).

Sync has some extended logic when adding files, see Sync for more details.

File Content Processing

WP-Filebase scans files for extended file information. It automatically creates thumbnails of images and can read for example ID3 tags of MP3 files. Cover arts in MP3 files are extracted and used as thumbnails. For the most common file formats there are extended file information available. Even if its not a MP3 file, these are callied “ID3 tags”. You find a list of all available tags below the form when editing a file.

WP-Filebase Pro includes extra utilities to read PDF, ODT (OpenDocument Text),  DOCX (Word Document) and PPTX (PowerPoint Document) files. It indexes the text of the documents to include it in file search. For PDF it generates thumbnails of the first page.

30 thoughts on “Adding Files

  1. VA:F [1.9.22_1171]
    Rating: -1 (from 1 vote)

    Hi … DO I need to upgrade to PRO version if I want to be able to approve frontend uploads before they appear on my site?

    Many Thanks,

  2. Wes says:
    VA:F [1.9.22_1171]
    Rating: +1 (from 1 vote)

    Tried to add a file by URL, got this error (actual URL removed):

    Could not open URL http://www…pdf! Array ( [type] => 2 [message] => fopen(http://www…pdf) [function.fopen]: failed to open stream: no suitable wrapper could be found [file] => /home/…/public_html/wp-content/plugins/wp-filebase/classes/Download.php [line] => 519 )

    Is this problem solved in the Pro version?

  3. VA:F [1.9.22_1171]
    Rating: +1 (from 1 vote)

    Your text above says…
    “WP-Filebase Pro includes extra utilities to read PDF, ODT (OpenDocument Text), DOCX (Word Document) and PPTX (PowerPoint Document) files. It indexes the text of the documents to include it in file search.”.
    Unfortunately on another page you say that the text indexing only occurs with ODT and DOCX files. My primary need would be to somehow have an ability to extract the text layer of a “searchable PDF” as a user uploads that document and allow access to that text via a built-in WP search plug-in. Right now we can’t seem to be able to “SEE” the contents of any PDF files we host on-site. All searches produce no results. Will this plug-in solve our problem?

  4. VA:F [1.9.22_1171]
    Rating: 0 (from 0 votes)

    I am using Photo Gallery plugin to upload easily images.
    (Do you know how I can limit download images with Filebase under Photo Gallery ?)

    Is it possible to limit dowloads images by using an URL folder link (with a lot of images) ?

    Thank you

  5. Eoolh says:
    VA:F [1.9.22_1171]
    Rating: 0 (from 0 votes)


    You plugin is exactly what i needed, and it works ! However, I’ve looked around but cannot understand how to allow other users to upload files.
    What i would like is to allow user who are neither admin nor editor to upload files. Do you know where i could learn how to do that ? I failed until now :-/

    Thank you fow you great work,
    Regards, Eoolh

  6. Dhiraj Chaudhary says:
    VA:F [1.9.22_1171]
    Rating: 0 (from 0 votes)

    How can I place File list in FileBrowser category.
    I want to list files instead of names when user expands folder. It should also have sorting capability so want to use list.

  7. Zack says:
    VA:F [1.9.22_1171]
    Rating: 0 (from 0 votes)

    Everything about the plugin is working great, but I can’t upload files with the file upload form. My only option is FTP. The reason we purchased the plugin was for the convenience of a form so that teachers could login to our site and upload.

    Any recommendations as to why this is not working would be greatly appreciated.

  8. Abhijit Bossotto says:
    VA:F [1.9.22_1171]
    Rating: +1 (from 1 vote)


    Eine Frage: Gibt es eine Möglichkeit, die Info-Per-Mail-Benachrichtigung nur für eine bestimmte Kategorie (und die damit verbundenen Mitarbeiter) freizuschalten. Macht ja keinen Sinn, dass Mitarbeiter eine Benachrichtigung erhalten für Downloads, die sie gar nicht sehen (dürfen).

    danke für eine kurze Rückmeldung 🙂



  9. Amy says:
    VA:F [1.9.22_1171]
    Rating: 0 (from 0 votes)

    There is an issue when batch uploading multiple files and choosing a category in ‘upload presets’. While it attaches the category and shows it in the file list, when we try to load the file on a page by that category it doesn’t recognize it. The only work around is to manually set the category for each file after it’s been uploaded. Is this a known issue with a fix or is it fixed in the Pro version?

  10. julia says:
    VA:F [1.9.22_1171]
    Rating: 0 (from 0 votes)

    Hi there,
    Can I edit a PPT slide i have already uploaded in media then save the changes? I have read your bit on wp-filebase, but can find the file base??
    Many thanks

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