Adding Files

There are different ways to add a file to WP-Filebase:

Normal Upload

In WP-Admin go to WP-Filebase->Files. At the bottom of the page there’s a form where you can select a file from your hard drive to upload. The form is also displayed on  WP-Admin Dashboard, the Editor-Tool (WP-Filebase adds a button to the WordPress’ Visual Post Editor) and the Admin topbar.

Remote Upload (sideload)

You can add a file from another webserver without the need of downloading/uploading it to your to/from your computer. Just enter the HTTP URL in the form for adding files. You will see two options:

  • Redirect Download to URL: This will just redirect users to the given URL without any data storage or traffic on your website/webserver.
  • Copy file into Filebase (sideload): When submitting the form, the file will be sideloaded to your webserver and copied into WP-Filebase

Upload by FTP and direct file modifications

You can directly add/modify/delete files in the WP-Filebase directory (see WP-Filebase settings) by using FTP or other protocols. You can even create new folders, the plugin will add new categories with the same name. Don’t forget to synchronize after any file modifications! You find the button on WP-Filebase’s admin dashboard (just click on WP-Filebase in the admin navigation menu).

Remote Sync (Pro)

WP-Filebase Pro can sync files with remote file hosting. It currently supports Dropbox and FTP. You can select a category that will be kept in sync with a folder on the remote service. All files are recursively added and scanned (e.g ID3 tags, thumbnail generation). Files added by remote sync are treated the same like Remote Redirected Files (see Remote Upload). Users are redirected to the remote URL to download the file, no data traffic is caused on the blog server. See Remote Sync for further details.

The plugin checks if the file is a valid image and automatically tries to create a thumbnail of it. See WP-Filebase Settings to set the size or disable this behavior.

Filename Logic

When no version is specified the plugins tries to extract a version number out of the filename. If no file title is given the filename is formatted and used as display name (this behavior can be changed in Settings).

Sync has some extended logic when adding files, see Sync for more details.

File Content Processing

WP-Filebase scans files for extended file information. It automatically creates thumbnails of images and can read for example ID3 tags of MP3 files. Cover arts in MP3 files are extracted and used as thumbnails. For the most common file formats there are extended file information available. Even if its not a MP3 file, these are callied “ID3 tags”. You find a list of all available tags below the form when editing a file.

WP-Filebase Pro includes extra utilities to read PDF, ODT (OpenDocument Text),  DOCX (Word Document) and PPTX (PowerPoint Document) files. It indexes the text of the documents to include it in file search. For PDF it generates thumbnails of the first page.

31 thoughts on “Adding Files

  1. VA:F [1.9.22_1171]
    Rating: 0 (from 0 votes)

    Excellent post however I was wanting to know if you could write a litte more on this subject?

    I’d be very thankful if you could elaborate a little bit more. Thank you!

  2. RichardC says:
    VA:F [1.9.22_1171]
    Rating: 0 (from 0 votes)

    Could you elaborate on the ‘Post ID’ field on the page where we add a file???
    It’s not intuitive.
    I’m not sure what it is we are suppose to be looking for.
    Please put your answer in context.
    Thanks in advance.

    1. Fabian says:
      VN:F [1.9.22_1171]
      Rating: 0 (from 0 votes)

      With the Post ID you can attach files to Posts or Pages.
      Attaching means that they will appear below the post content using the default file template and posts will appear in search results if they have matching files attached.


  3. Laurel says:
    VA:F [1.9.22_1171]
    Rating: 0 (from 0 votes)

    This plugin compatible with any themes? I try install the free version but get an error when try to show the file on this page

    It was messup the layout and some custom shortcodes. Th ethumnail doesn’t show up too.

  4. Dmitry says:
    VA:F [1.9.22_1171]
    Rating: 0 (from 0 votes)

    Hi Fabian,

    Looks like a very useful plugin. One question, does it currently support Rackspace Cloud Files hosting?


  5. RW says:
    VA:F [1.9.22_1171]
    Rating: 0 (from 0 votes)

    Having trouble with batch uploading through the wp-filebase plugin. Any ideas?


  6. VA:F [1.9.22_1171]
    Rating: +1 (from 1 vote)

    One thing I’m not seeing, and don’t know how easing it would be, is a drag and drop feature that lets you easily re-order files. Rather than having to type in the ID# to re-organize add a “^” or “v” button, or drag and drop for files and categories would be fantastic.

  7. ura says:
    VA:F [1.9.22_1171]
    Rating: 0 (from 0 votes)

    Hi Fabian,
    I have some problems about upload ebooks. I have more types of file and want to upload them in variety types. How should I do?


  8. Roger says:
    VA:F [1.9.22_1171]
    Rating: 0 (from 0 votes)

    I would like a little more information about the indexing of PDF and wordfiles. With pdfs does the plugin index the files or just create a thumbnail and then use the PDFs inbuilt index or bookmarks? We are developing a site that will have about 2000 documents mixed between Word and pdfs and an obvious concern is the amount of preparation required to put the files on the site and to make them searchable from within the document. With so many documents and we’d like to reduce this preparation as much as possible without spending weeks tagging them. So if you tell me how the plugin deals with this I would be most grateful



  9. VA:F [1.9.22_1171]
    Rating: -4 (from 4 votes)

    Yang sitting at his desk, Qiang open big headphone volume in the songs, staring across the Luo Xiaowei’s desk, her look sad looking at documents, Qiang turn off the music off the ear and said: Lo junior sister apprentice, there What thing?

  10. bicounet says:
    VA:F [1.9.22_1171]
    Rating: 0 (from 0 votes)

    with WP 3.7.1 , WP-Filebase
    When I add a file from the file manager, it is not visible in the manager. It displays “Not Attached (1)”, but the list is empty below.
    But on the site, it shows well the file, and you can download it.
    What is the problem?
    Thank you for your help.

    1. bicounet says:
      VA:F [1.9.22_1171]
      Rating: +1 (from 1 vote)

      By disabling one by one my plugings installed, I found that the problem:
      This is the plugin ‘WordPress Backup to Dropbox’
      How can we resolve this conflict.
      Thank you.

      1. Hallvardo says:
        VA:F [1.9.22_1171]
        Rating: 0 (from 0 votes)

        This. Same problem with the “WordPress Backup to Dropbox” plugin.
        Anyone know why it is happening, or a way to fix this?

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